Effectiveness of Maintenance Survey

An ideal way of confirming that an external contractor has been maintaining systems to a contracted standard when a contract terminates, or identifying conditions prior to the start of a new contract.

Effectiveness of Maintenance

The Process

This survey clarifies the effectiveness of an existing maintenance contract. This survey was initially undertaken just for Mechanical and Electrical elements but due to demand we have now made this survey available for Building Fabric and Contract Cleaning.

The survey will determine where items have not been well maintained and give the client full information prior to (re)letting a contract.

A full database is created comprising a list of all maintained components. An assessment is made of the condition of each component at the date of the survey. A statement is then made as to whether they have been properly maintained during the period of the contract. A statement is made where the component has not been properly maintained and therefore the life expectancy has been reduced.

Oakleaf can provide a full management report which includes recommendations that can be used in tender documentation.

The Survey

Identifies an inventory for each plant item
Reviews existing PPM schedules against work actually done
Identifies a condition rating for each plant item
Based on condition identifies a cost to repair or replace
Risk score items not to standard
Priority score items not to standard
Identifies where lack of maintenance has reduced life expectancy

Additional Services

Oakleaf can also offer a management service including specification writing, tender action and contract supervision to assist you in outsourcing your maintenance contracts and remedial M & E and Building works.

The Report

A condition rating is identified for each surveyed component that identifies whether it has been maintained to an acceptable standard or up to current regulations.

Risk Assessments
We have included a Risk Assessment so that hazardous issues can be prioritised.

Budget Costs
We also provide full budget costs so that you can program any necessary remedial work.

Digital Photographs
We take photographs showing selected non compliant items so that the problems can be more easily understood.

Data Presentation

All data can be input into all FM Software Brands.


For more information please click here or call Tim Cooper on 0845 293 7571