Estates Strategy

Why Develop an Estates Strategy? 

A long term plan for developing or rationalising the estate in an optimum way relative to the organisation's service and business needs.

Estates Strategy

The Process - Typical Issues

1. Where are we now?
Examples of potential issues:
-  High backlog costs
-  Changing local population
-  Poor services/premises fit
-  Poor quality accommodatio

2. Where Do We Want To Be?
Examples of potential issues:
-  Reduce backlog costs
-  Increase/decrease staff numbers
-  Compare with national  
   benchmark figures
-  Better distribute premises in the

3. How Do We Get There?
Board/Members can make strategic decisions using the TRAFFIC LIGHT Analysis of the estate to produce an optimum plan for the future.


-  Modernise accommodation
-  Improve perception of facilities
-  Improve functionality
-  Appropriate location
-  Reduce risks
-  Improve accessibility


The initial analysis of the estate provides an easy to understand document which highlights areas of concern & waste, indicating  improvements and/or premises which are no longer suitable.


Oakleaf have developed a method for ranking premises by analysing all available Key Performance Indicators (KPI's) to establish the most suitable and least suitable premises.

A clear visual presentation is developed to identify how the estate can best respond to service changes. This  moves 'risk' from the Estates Department and transfers it to Board/Member level.  Political or services led decisions can be made based on the best available information.

The Report

Typical KPI’s Analysed

-  Condition Backlog Costs
-  Statutory Compliance Costs
-  Fire Risk Costs
-  Space Utilisation
-  Functional Suitability
-  Quality
-  Energy Performance
-  Size/Location of Premises
-  Remaining life of Premises
-  DDA Costs
-  Revenue Costs
-  Property Value
-  Potential to Expand