A long term plan for developing or rationalising the estate in an optimum way relative to the organisation’s service and business needs.
The Process – Typical Issues
- Where are we now?
Examples of potential issues:
– High backlog costs
– Changing local population
– Poor services/premises fit
– Poor quality accommodation - How Do We Get There?
– Board/Members can make strategic decisions using the TRAFFIC LIGHT Analysis of the estate to produce an optimum plan for the future.
- Where Do We Want To Be?
Examples of potential issues:
– Reduce backlog costs
– Increase/decrease staff numbers
– Compare with national
benchmark figures
– Better distribute premises in the
community
Benefits
- Modernise accommodation
- Improve perception of facilities
- Improve functionality
- Appropriate location
- Reduce risks
- Improve accessibility
Methodology
The initial analysis of the estate provides an easy to understand document which highlights areas of concern & waste, indicating improvements and/or premises which are no longer suitable.
TRAFFIC LIGHT Analysis
Oakleaf have developed a method for ranking premises by analysing all available Key Performance Indicators (KPI’s) to establish the most suitable and least suitable premises.
A clear visual presentation is developed to identify how the estate can best respond to service changes. This moves ‘risk’ from the Estates Department and transfers it to Board/Member level. Political or services led decisions can be made based on the best available information.
The Report
Typical KPI’s Analysed…
- Condition Backlog Costs
- Statutory Compliance Costs
- Fire Risk Costs
- Space Utilisation
- Functional Suitability
- Quality
- Energy Performance
- Size/Location of Premises
- Remaining life of Premises
- DDA Costs
- Revenue Costs
- Property Value
- Potential to Expand
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