Our approach is not only to identify which items do not meet an appropriate condition, but also those which do. We consider that this approach is thorough and also enables the you to confirm that no items have simply been missed.
We have developed specific data capture software to cover each aspect of a Physical Condition Appraisal.
Aspects covered in the appraisal:
- Each element will state Condition Category (A, B, C or D) or Green/Amber/Red
- Each element will be identified with a budget cost to repair it (in £1000's)
- Each element will be identified with a remaining life expectancy when it will have to be either repaired or replaced.
- Each element will be identified with a budget cost to upgrade it to Condition `B' (in £1000's)
All the above will be recorded on our standard pro-forma's and listed in a spreadsheet or other agreed database to enable the local users to maintain and update the data base on an ongoing basis.
The survey will cover:
- The condition of all engineering components, the cost for repairs and renewals and the time scale projected over a five year period.
- Any enforceable requirement necessary to comply with current legislation.
Each building (block) is to be appraised under the following categories:
- Drains & Water Supply
- Heating System
- Steam System
- Ventilation and air conditioning
- Piped Medical Gases and Vacuum
- Water - Hot, Cold installation
- Boilers/Calorifier Plant
- Fixed Plant (Mechanical)
- Fuel Storage
- Electrical Installation
- Data Transmission
- Fixed Plant (Electrical)
A = As new
B = Sound, operationally safe and exhibits only minor Deterioration
C = Operational but major repair or replacement needed soon
D = Inoperable or serious risk of failure or breakdown
In addition we will enter a repair cost against each repair to bring the component up to a sound/operationally safe condition. An estimate of time remaining until the repair is required will also be allocated. Time allocation normally covers a five year projection.
A note describing the fault and corrective work will be provided together with its location by floor and room number.
We can adapt to your Green/Amber/ Red system if you prefer.
We will include digital photographs of key items requiring remedial work to assist in communicating the works required.
Each non compliant item will be given a Priority Grading to indicate the urgency of the work being undertaken:
Priority 1 -Urgent Work (i.e. if work not done the issue could disrupt the service from being provided)
Priority 2 - Essential Work (i.e. if work not done is likely to cause other damage)
Priority 3 - Desirable Work
Priority 4 - Long Term Work (i.e. routine maintenance work)
Block Based Survey
We will undertake a survey of each block that is referenced back to room locations (where relevant) rather than an exhaustive room schedule. Please note that this will be a visual and non-intrusive survey only. No ducts will be opened up or walls or floors broken into. We will not affect the functioning of any circuits or systems during the survey.