Six Facet Survey
The 6 Facet Survey forms the ‘core’ estates information required by HBN 00-08 (NHS EstateCODE). Historically this has always been regarded as the ‘minimum data set’ of information necessary on which to base intelligent decisions about the future of an estate. It provides good baseline information for an Estates Strategy and can assist property transfer and is consistent with the updated NHS Premises Assurance Model - PAM and the ERIC Returns and the Carter Review.
Oakleaf’s 6 Facet Survey comprises a combination of six separate surveys and reviews, which are carried out by separate specialised survey teams and auditors, each experienced in their own field. Only one interview is necessary when visiting the site, providing a cost effective solution.
The resultant 6 Facet Survey will allow Condition Categories to be allocated to properties on a facet by facet basis together with a summary of remedial costs to bring each facet up to a safe and sound condition.
Data is gathered using hand held electronic gathering tools that provide data consistency between surveyors and have in-built checking and productivity functionality. The tools mirror a standard pro-forma style and are used to record the condition of each element/sub element. A risk assessment is undertaken (as required by NHS) which gives a score for Severity and Probability allowing the Risk Adjusted Backlog to be calculated.
Oakleaf have extensive experience in working with differing Government Organisations, and the Survey can be adapted to suit individual clients needs. The Six Facets are as follows:-
Facet 1 - Physical Condition Survey (Fabric & M&E)
Facet 2 - Statutory Compliance Audit (inc. Fire)
Facet 3 - Space Utilisation Audit
Facet 4 - Functional Suitability Review
Facet 5 - Quality Audit
Facet 6 - Environmental Management Audit
We commonly add extra facets to the surveys which provides you with efficiencies and costs savings; these would typically be Asset Registers, Space Utilisation (Carter Review) and Disabled Access Audit.
A rating is identified for each survey aspect and other reviews are compared and rated as applicable.
We have included a Risk Assessment so that hazardous issues can be prioritised.
We also provide full budget costs so that you can program any necessary remedial work.
We take photographs showing selected non compliant items so that the problems can be more easily understood.
Oakleaf are at the cutting edge of technology in this sector and use efficient and time served methodologies when implementing 6 Facet Surveys.
More than 50% of our NHS clients use the Six Facet Survey as an opportunity to pick up other essential estates data whilst our surveyors, engineers and auditors are on site. This partnership working saves our NHS clients £££'s compared to our competitors.
All data can be input into all software packages, we are experienced in working with all leading brands.
As an independent surveying consultancy we can advise on the best solution for your Trust.
We specialise in graphical summaries for board presentation as well as detailed Excel data for out of software planning and work packages.
Keep the data Live
Oakleaf want you to get the most from your 6 Facet Survey. We have cost efficient methods to update your data; ranging from desk top reviews to 3 - 5 year refresh survey contracts. We also can supply consultancy to assist you demonstrate the value of the investments made and the projects that you manage.
Oakleaf are at the forefront in providing data as highlighted in the Carter Review. The Carter Review is challenging the productivity and the space use is a key measure now. Oakleaf can provide your NHS organisation with the validated data to ensure accurate ERIC Returns and the data and recommendations to make change as the Carter Review suggests. We believe that creating the room use data your organisation will be future proofing itself against changing NHS Space Definitions. We can assist with CAFM systems and synchronising data, verifying room uses and CAD plans and updating them if necessary. We are fully aware of the Carter Review drivers and can assist in the crucial data fields appearing in the Carter driven Department of Health Dashboards.
Oakleaf have won several frameworks for your convenience and efficient procurement, this will enable you to purchase the surveys at pre-tender rates without the expensive and time-consuming procurement processes whilst complying with your SFI's.